Outlook also offers My Day, a daily calendar that is emptied at midnight every day.Then you can set a due date for the task. In Outlook, drag the email message into the To-Do tab (formerly Tasks).An advantage of this method is that all the email information automatically gets stored in your calendar. Outlook and Gmail both have options that allow you to quickly and easily turn emails into calendared tasks. One way to tame your inbox and your to-do list is by quickly turn emails that require action on your part into tasks. Set the details, such as priority, due date, color code, and anything else you use.Copy and paste the relevant parts of the email into the new task.Open your preferred to-do list manager.The manual process for turning emails into tasks can be even worse. Just finding the emails when you need them can take several minutes. It can be tempting to leave emails in your inbox because it's easier, but then tasks you need to accomplish are buried in the deluge of messages which keep growing and growing. "If you're conflating email and task management, then the job of simply communicating–reading and replying to your messages–gets bogged down by all the emails you leave sitting in your inbox simply so you won't forget to address them," said Alexandra Samuel in the Harvard Business Review. We don't delete emails, thinking it will be easier to remember to respond to them or do the task that the message asks of us.
We spend so much time on email because many of us use our inbox as a task list. Oh, and that does not count the estimated 2.5 hours per day we spend on personal email. Long story short, you are spending a lot of time on email, which likely means you are not getting as much done as you could (unless it is your job to read emails).
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